Planners Checklist

New to planning a golf event? 

Click on any of the links below for these useful tools or contact our 1st Assistant/Sales and Marketing Coordinator Joe Reilly for personal attention to your event.

Golf Event Planning Calendar 

Swenson Park and Van Buskirk Golf Courses accept group reservations up to one year in advance with a signed agreement and deposit.  We encourage you to discuss re-booking your event with us for the following year on the day of your current event.  The following outing calendar will assist you and Swenson Park/Van Buskirk in the planning of your next Stockton golf event. Please let us know if we can be of assistance to you with your planning. 

Planning
Start Date
Status
Select a date, secure with contract and deposit
Secured between 6 months and 1 year in advance
Select hotel site (if necessary)
Secure 6 months
Determine transportation needs (select transportation company)
90 days in advance
Merchandise order shirts, caps, golf balls, etc…
60 to 90 days in advance
Fill Your Field of Guests. Set goals for how many players (sponsorships, etc.)
Have field full by 45 days prior to your event.
Decide on food and beverage options: select menus, determine budget
60 days in advance
(discuss with Heron Lakes tournament staff)
Finalize List of Participants
45 days in advance
Notify Course of final number of players
30 days in advance
Decide on format, contest holes, rules, etc
30 days in advance
Send final payment
3 weeks in advance
Finalize Your Event (fax or email pairings to Golf Course)
one week to 72 hours  in advance
Re-book your event for next year
Day of current event

Good Luck in your golf event planning, we are confident your event will be a success!

Start planning your next golf event today by completing our Outing Request Form.